Free Moving Invoice Template

An invoice is the document that asks for money after the work is done. It is not a quote and it is not a receipt. It names what you did, what it costs, who owes it, and when it is due. Get those four things right and you get paid faster.

What a contractor invoice should contain

• Your business name, address, phone, email and license number if your state requires one
• The customer name and the job address, which are often not the same address
• A unique invoice number, so you and the customer can both point at the same document
• The invoice date and a clear due date, not just "net 30" with no date on it
• Line items split into labor and materials, because customers query lump sums
• Subtotal, tax, any deposit already paid, and the actual balance due
• How to pay you: check payable to, bank transfer details, or a payment link

What goes on a moving company invoice

These are the lines a moving job usually needs. They are already in the template and in the generator, so you edit rather than start from an empty page.

• Labor, two movers per hour
• Truck and fuel, per mile
• Packing materials, boxes and wrap
• Stair carry and long carry fee
• Storage, per month

Delete what does not apply, add what does. The point is that a customer looking at an itemized moving invoice can see where the money went, which is what stops the argument before it starts.

A local move is billed by the hour for the crew and the truck. A long distance move is priced on weight and distance instead, with packing materials, long carries and storage on their own lines either way.

What the Moving invoice should record

Show the start and finish times, the crew size and the rate. On an hourly move the clock is the whole bill, so it has to be on the paper.

Related pages for Moving work

• Labor burden calculator
• Back safety and lifting toolbox talk
• Driving and vehicle checks toolbox talk

The rules that hold for every trade

These are on the contractor invoice template page, with the questions people ask about the template:

• Invoice, estimate or receipt, which one do you need
• Put labor and materials on separate lines
• Set a due date, not a payment term

Other trades