Free Window Invoice Template
Blank window contractor invoice template, already carrying the line items window jobs use. Download it, or fill one in below and get a finished PDF in about a minute.
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An invoice is the document that asks for money after the work is done. It is not a quote and it is not a receipt. It names what you did, what it costs, who owes it, and when it is due. Get those four things right and you get paid faster.
What a contractor invoice should contain
- Your business name, address, phone, email and license number if your state requires one
- The customer name and the job address, which are often not the same address
- A unique invoice number, so you and the customer can both point at the same document
- The invoice date and a clear due date, not just "net 30" with no date on it
- Line items split into labor and materials, because customers query lump sums
- Subtotal, tax, any deposit already paid, and the actual balance due
- How to pay you: check payable to, bank transfer details, or a payment link
What goes on a window contractor invoice
These are the lines a window job usually needs. They are already in the template and in the generator, so you edit rather than start from an empty page.
- Measure and remove existing window
- Double hung vinyl window, installed
- Exterior trim, flashing and sill pan
- Interior casing, caulk and paint touch up
- Haul away and disposal
Delete what does not apply, add what does. The point is that a customer looking at an itemized window invoice can see where the money went, which is what stops the argument before it starts.
Replacement windows are priced per opening, installed, with exterior trim, flashing, interior casing and disposal on their own lines so the customer can see what the unit price does not include.
What the Window invoice should record
Write the make, model and size for each opening, and the U-factor and solar heat gain coefficient from the NFRC label on the window. A rebate form or a later buyer will ask for those numbers.
Related pages for Window work
The rules that hold for every trade
These are on the contractor invoice template page, with the questions people ask about the template:
- Invoice, estimate or receipt, which one do you need
- Put labor and materials on separate lines
- Set a due date, not a payment term